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Suggest an Event

If you have feedback on past events or ideas for future events, e-mail eventsvette-club.org and your suggestions will be considered by the Board of Directors at an upcoming Business Meeting.

Event Planning Calendar

Planning Calendar

Plan an Event

Members are encouraged to organize new events. This can include organizing CCA participation in other organizations' events. Don't be afraid to take initiative! Some basic procedures/guidelines:

• Start by socializing your event at Business Meetings and/or other club events to gauge interest and get help with planning/organizing.
• E-Mail eventsvette-club.org to let us know that you intend to plan an event and to receive additional event planning guidance.
• Identify possible dates that work for you and the venue. For outdoor events, you may want to identify possible rain dates as well.
  Dates should be identified and proposed as far in advance as possible, both to help us coordinate the planning of multiple events, and help get your event on members' schedules early. Even if the date is tentative, it is best to propose it early so we can plan accordingly.
  Ideally, proposed dates should be brought to our annual event planning meeting, which is typically held in October or November each year. This enables us to perform high-level event scheduling (ensuring that we don't have too many similar events close together, or a large gap in events during some time period), to announce our dates to other clubs/organizations before they choose their own dates, and to include tentative event information in renewal packets.
  For events that are not being planned that far in advance, find dates that have not been reserved in either our Published Calendar or Planning Calendar, and e-mail eventsvette-club.org to propose dates for your event.
• Arrange for relevant venues, catering, volunteers, sponsors/vendors/prizes, equipment/supplies, etc. as needed. Various club members can help with each of these areas, so feel free to ask for guidance or assistance at a Business Meeting or by e-mail to eventsvette-club.org. Be aware that the club's ability to make down payments for venues/catering is limited, so if a down payment is required then you will need to request assistance with this as soon as possible and before making any commitments or payments.
• Gather complete event information (description, date/time, cost, location, directions, sign-up instructions, groups/members to target for advertising, etc.) and draft wording to be added to the website/e-mails/newsletter/etc. Submit this information using this Google form so that the club can advertise your event. As with date selection, this information should be gathered/provided as far in advance as possible. In order for this information to be included in all of the club's relevant advertising channels, this information must be received no less than 6 weeks prior to your event.
• Help advertise your event by socializing it at other similar events.

General event ideas/suggestions (in no particular order):

• Corvette shows, gatherings, cars and coffee events, cruise-ins, parades, etc., either organized by the CCA or organized by others and attended by CCA members
• Cruises and rallys, either local or long-distance
• Brunches, lunches, dinners, happy hours, tastings
• Parties, picnics, BBQs, potlucks
• HPDEs or autocrosses
• Tours of museums or collections
• Corvette or automobile-related instructional/informational seminars or tech sessions
• Corvettes at Carlisle cruises or gatherings
• FSCC Ocean City Weekend gatherings
• National Corvette Museum events
• Corvette Racing events